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Afaktury.pl  >> Work order

Online job document

Job order details

2026-10-22
Entering a date completes the job order

Contractor

Online order in the afaktury.pl application

The afaktury.pl order application offers extensive features. Orders can be addressed to customers or suppliers, headers can be adapted, and products can be entered manually or loaded from the internal database. Orders can be printed as PDF, emailed, saved, reviewed and used to create similar documents.
The online order application is always available, including while working away from the office, and saved documents are immediately visible in the office.

What are orders issued for?

The two order formats available in afaktury.pl are useful in two situations.
An order template can record a customer order for goods or services. Prices are optional, and editable headers let you change the parties shown on the document.
The other format is an order for goods placed with your supplier.

How to issue an order

To issue an order, open Issue document and select Order.
A partially completed template opens, so basic information does not need to be entered again.
It contains the current issue dates, document number and your company details on the left.
Each order receives an individual number whose format can be configured in Settings – numbering.

The headers by both addresses can be selected. The Ordering Party can be:
- Seller
- Issuer
- Lessor
- Buyer

The Supplier can be:
- Buyer
- Recipient
- Lessee
- Purchaser
- Seller

Company name, address and tax number can be entered manually on the right or loaded from the internal database, GUS or VIES.
Goods or services are added to the table as on an invoice. A name and quantity are required; items can be entered manually or loaded from saved products.
A price is optional on the final order, but at least PLN 1 must be entered while creating it. Prices can be hidden when generating the PDF.
The template includes space for additional notes and a detailed order specification.

How to convert an order into an invoice or another document

A saved order can be converted into another document with one click.

This allows you to quickly prepare documents such as:
- VAT invoice
- Pro forma invoice
- Receipt
- External release document
- Advance invoice

Document conversion buttons are displayed below the order number in the saved order list.
The selected document opens with the order data, except for its number and dates. The system assigns the current number, issue date and sale date.
A document created from an order can still be edited, including its names, prices, payment method and due date.

How to load a product onto an order

After selecting Select document -> Order the order form opens so that you can enter the required information.
The centre of the template contains a table for the ordered goods or services.
If an item is saved in the product database, click “Load product from database”. Select one or several products by clicking their names.
This is a quick way to complete the order table.
Although prices need not appear on the order, they must be entered in the table.
Products can also be entered manually and saved in the internal product database.

How to hide prices on an order

Prices must be entered in the template or the order cannot be saved or printed. They can nevertheless be hidden in the PDF.
After clicking “Create PDF” or “Send email”, a window lets you select which information appears in the PDF.
Clear “Show prices on printout” to omit prices from the PDF.

You can also enable or disable:
- signatures
- QR code
- payment term
- date in the payment term
- payment QR code
- document status
- GTU field
- sales procedure field
- quantity total
- amount in words
- net amount in currency and VAT amount in PLN
- P (receipt) field
- product status field (printout)
- delivery method
- amount in two currencies
- currencies
- bank accounts
- VAT payer information
- EU VAT payer information
- split payment
- payment
- payment history

Confirm with “Create PDF” to generate an order with the selected options.
The resulting file can be printed and delivered to the contractor on paper.
Similar options are available when emailing an order.

Different PDF order templates

A PDF order can be adapted to your preferences. Several layouts are available, with different positioning of information and logos; you can add a company logo, graphic footer and document colour.
PDF templates are available in Settings -> document appearance; the Prestige photo template also supports product images on the order.

Job order – PDF printout

Job order – PDF printout example
Enter the project number
The specified document does not exist
The job order has been added
The job order has been saved
This project number is already in use
Enter the product name
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
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