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Afaktury.pl  >> Bill

Bill

Sales procedure designations
Selected sales procedures:
2026-10-22
2026-10-22
EORI
GUS Vies SMEO
The entity with the Tax ID is NOT registered as a VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as an active VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as a VAT-exempt payer (data from MF.gov.pl)
The entity with the Tax ID is NOT registered for EU VAT (data from VIES)
The entity with the Tax ID IS registered for EU VAT (data from VIES)
EORI
BL

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GUS

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GUS
The provided Tax ID is not an EU VAT number; the correct format is PL1234567890
The provided Tax ID was not found in the VIES database
Column settings

Discount
EAN
PKWiU
Invoice items
Deposit
0.000.00
TOTAL:
Total weight kg
Margin type:
Total margin
VAT rate Net VAT Gross
Total 0.00 0.00 0.00
Net amount
VAT amount
Gross amount
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23 October 2026

The e-mail address is optional. Recurring invoices will be sent to the provided e-mail address after prior approval each time.

Invalid interval or period
The start date cannot be earlier than tomorrow
Invalid delivery address
The date of the first document cannot be earlier than tomorrow
Total to pay 0.00
In words:
Including deposit: 0.00
PET deposit: 0.00
Aluminium deposit: 0.00
Glass deposit: 0.00
thousand,thousand,thousand||million,million,million||billion,billion,billion
zero,one,two,three,four,five,six,seven,eight,nine||ten,eleven,twelve,thirteen,fourteen,fifteen,sixteen,seventeen,eighteen,nineteen||twenty,thirty,forty,fifty,sixty,seventy,eighty,ninety||one hundred,two hundred,three hundred,four hundred,five hundred,six hundred,seven hundred,eight hundred,nine hundred
You must select a customer before selecting a branch
Enter the Tax ID
Invalid Tax ID
Enter the authorisation code
The entered code is invalid
The required quantity of goods is missing
The new contractor has been saved
Enter the contractor name
You must select a customer before adding a branch
Enter the branch name
The branch has been saved
The seller data has been saved
No customer has been created yet
The account is not on the white list.
Invalid data: incorrect Tax ID or account number
Query execution error.
Complete the data - Select a payment method
Complete the data - Select a delivery method
Complete the data - Select a currency
Enter the seller name
Enter the buyer name
Enter the issue date
Complete the data - Enter the place of issue
Enter the bill number
The bill has been added
The document does not exist
The bill has been sent
Complete the data - Enter an e-mail address
This product cannot be added because it has already been added.
Add products to the bill
The bill has been saved
Enter the payment date
The reminder has been sent
The payment demand has been sent
Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
Complete the data - Select the unit
The product has been added
according to NBP average exchange rate table no. [number] dated [date]
Exchange rate: [rate] [currEx]/[multi][curr]
Price
Price
Convert to net
Convert to gross
Price after discount
Price after discount
Data loaded and currency changed from [currOld] to [currNew]
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The document has been archived and cannot be saved.
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Limit exceeded. A free account allows only 3 documents per month and 1 document edit.
Limit exceeded. You can create PDFs for 10 documents per month (printing/sending)
Complete the data - Enter the product name
The document has already been paid
Pay the document by [payTime] using [payKind]
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The document has been sent to the fiscal printer
Current fiscal print status:
The payment has been deleted
No fiscal system selected
Communication error with the print server. Try again shortly; if the error occurs again, contact the administrator
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Save bill

Payment history: i

Payment date Payment amount Payment method Notes
2026-10-22

Online bill

An online bill is an accounting document issued using the afaktury.pl web application.
The online format makes it possible to create a bill without paper or software installed on a desktop computer. Online bills are now the most commonly selected format and are effectively promoted by the Ministry of Finance. Although a bill can often be replaced by a non-VAT invoice, some entities still use this document. For them, the billing application is available online so that a bill can be created at any time, from any device with internet access.
A bill is an accounting document and must be delivered to the contractor, entered in the accounts, and settled.

How to issue a bill

In afaktury.pl, hover over Issue document in the top menu and select Bill. A clear bill template will open, allowing the details to be completed quickly.
The system automatically enters the next current document number configured under Settings -> bill numbering. It also inserts the current dates, which can be changed.
Required seller details are filled in automatically if they were previously saved under Company details.

Required seller details include:
- company/entity name
- address
- tax ID or another entity identifier, such as a personal identification number
- bank account number if the bill is to be paid by bank transfer.

A telephone number, e-mail address, or website can also be provided.

Enter the buyer details on the right-hand side.
The following information is required by law:
- buyer name
- address
- tax ID if the buyer is a company.

The item table must also be completed by entering the name of the goods or service, the price, and the quantity.
Finally, specify whether the bill has been paid and how, or provide the payment method and due date.

Because the bill is completed online, signatures are not required, although dedicated signature fields are available.
The bill template also supports additional information such as annotations, statuses, and document notes.
After entering all required and optional information, save the bill using the Save bill option. The document will be retained and shown under Documents -> Bills. From there, you can open it by clicking its number, print it, send it by e-mail, mark it as paid, or create another similar bill.

Bill without VAT

A bill is a document that does not distinguish between net, VAT, and gross amounts. Its tax rate is set to “no VAT”, making it appropriate for entities that are not VAT payers.
This rate is applied to the table by default even though it is not displayed.
The product or service name, quantity, and price are sufficient. The system automatically calculates the final amount payable without adding VAT.
A bill without VAT is similar to a non-VAT invoice and is also intended for entities that are neither VAT-registered nor VAT payers.

Bill PDF template

Once a bill has been created and saved correctly, it can be opened as a PDF. The bill PDF template is configured in the document appearance settings, where one of the available templates and colors can be selected.

The bill PDF can additionally include:
- prices on the printout
- signatures
- QR code
- payment term
- date in the payment term
- payment QR code
- document status
- GTU field
- sales procedure field
- quantity summary
- amount in words
- net amount in the selected currency and VAT amount in PLN
- P (receipt) field
- product status field on the printout
- delivery method
- amount in two currencies
- currencies
- bank accounts
- VAT payer status
- EU VAT payer status
- split payment
- payment received
- payment history.

First, select Print from the document list or Create PDF while editing the document. The window that opens contains the options listed above.
The bill PDF template can be translated into foreign languages. Available languages include English, German, Slovak, French, Dutch, Czech, Bulgarian, Italian, Spanish, Swedish, Lithuanian, Portuguese, Russian, Hindi, Belarusian, Ukrainian, Chinese, Croatian, Turkish, Latvian, Estonian, Norwegian, Greek, Afrikaans, Romanian, Slovenian, Japanese, Kazakh, Danish, Hungarian, and Finnish, as well as numerous bilingual variants.

Finally, confirm by selecting Print. The bill will open as a PDF file, which can be saved on a computer or printed.

E-bill: how to send a bill by e-mail

The most popular way to deliver a document to a contractor is by e-mail.
The afaktury.pl billing application makes this easy from either a computer or a mobile phone. Send buttons are available in both the bill editor and the bill list. Clicking one opens a window where the recipient’s e-mail address can be entered. The bill can be sent to several recipients and to the sender at the same time. A bill sent this way functions as an e-bill.
Bills sent directly from afaktury.pl are encrypted and secured. A short message about the document is sent to the customer at the same time. The system suggests its content, but it can be changed or supplemented freely.
The e-mail sending settings allow an individual message to be prepared and attached to the e-bill.
Additional information, similar to the options available when generating a PDF, can be selected before sending. An e-bill can also be sent in a foreign language.

How to retrieve business registry data for a bill

The online billing application provides many conveniences, including the ability to retrieve details directly from the Central Statistical Office business registry. This widely used database contains registered entities, including sole proprietorships and companies. When preparing a bill, enter the seller’s tax ID in the tax ID field and click the registry lookup button. The company name and address, and sometimes the e-mail address, will be filled in within a few seconds.
These details are generally up to date. The customer can also be saved in the application by confirming Save contractor. This creates a private contractor database that makes subsequent bills easier to prepare.

Online billing software

Afaktury.pl is one of the most popular online applications for creating bills. Online access allows work at any time and from any place. Saving bills in the internal archive provides access even to documents issued several years earlier. The convenient search function can display bills issued to a particular customer or containing a particular product.
The online billing application offers extensive functionality, allowing every user to adapt their account to individual needs and reduce the time required to prepare documents.

Bill – PDF printout

Bill – PDF printout example
:
[D]
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
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