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Afaktury.pl  >> WZ

WZ document

Sales procedure designations
Selected sales procedures:
2026-10-22
2026-10-22
EORI
GUS Vies SMEO
The entity with the Tax ID is NOT registered as a VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as an active VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as a VAT-exempt payer (data from MF.gov.pl)
The entity with the Tax ID is NOT registered for EU VAT (data from VIES)
The entity with the Tax ID IS registered for EU VAT (data from VIES)
EORI
BL

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GUS

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GUS
The provided Tax ID is not an EU VAT number; the correct format is PL1234567890
The provided Tax ID was not found in the VIES database

Note: product prices are optional and are not shown in the PDF printout

Column settings

Discount
EAN
PKWiU
Invoice items
Deposit
0.00
0.000.000.000.00
Total weight kg
Margin type:
Total margin
VAT rate Net VAT Gross
Total 0.00 0.00 0.00
Net amount
VAT amount
Gross amount
i
i
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Set as recurring document


23 October 2026

The e-mail address is optional. Recurring invoices will be sent to the provided e-mail address after prior approval each time.

Invalid interval or period
The start date cannot be earlier than tomorrow
Invalid delivery address
The date of the first document cannot be earlier than tomorrow
Total amount due 0.00
In words:
Including deposit: 0.00
PET deposit: 0.00
Aluminium deposit: 0.00
Glass deposit: 0.00
thousand,thousand,thousand||million,million,million||billion,billion,billion
zero,one,two,three,four,five,six,seven,eight,nine||ten,eleven,twelve,thirteen,fourteen,fifteen,sixteen,seventeen,eighteen,nineteen||twenty,thirty,forty,fifty,sixty,seventy,eighty,ninety||one hundred,two hundred,three hundred,four hundred,five hundred,six hundred,seven hundred,eight hundred,nine hundred
You must select a customer before selecting a branch
Enter the Tax ID
Invalid Tax ID
Enter the authorisation code
The entered code is invalid
Insufficient product quantity
The customer has been saved
Complete the data - Enter the customer name
You must select a customer before adding a branch
Enter the branch name
The branch has been saved
The seller data has been saved
No customer has been created yet
The account is not on the white list.
Invalid data: incorrect Tax ID or account number
Query execution error.
Complete the data - Select a payment method
Complete the data - Select a delivery method
Complete the data - Select a currency
Complete the data - Enter the seller name
Complete the data - Enter the buyer name
Enter the issue date
Complete the data - Enter the place of issue
Enter the document number
Document has been added
The document does not exist!
Document has been sent
Complete the data - Enter an e-mail address
The product cannot be added because it has already been added.
Add products to document
Document has been saved
Complete the data - Enter the payment due date
The reminder has been sent
The payment demand has been sent
Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
Complete the data - Select the unit
The product has been added
according to the average rates table of NBP No [number] of [date] r.
Exchange rate: [rate] [currEx]/[multi][curr]
Net price
Gross price
Convert to net
Convert to gross
Net price after discount
Gross price after discount
Data loaded and currency changed from [currOld] to [currNew]
You do not have permission to perform this action
The document has been archived and cannot be saved.
The GUS database access time was exceeded or the database is not responding
Limit exceeded. A free account allows only 3 documents per month and 1 document edit.
Limit exceeded. You can create PDFs for 10 documents per month (printing/sending)
Complete the data - Enter the product name
The document has already been paid
Pay the document by [payTime] using [payKind]
The payment cannot exceed the document amount. The amount has been corrected.
Error retrieving EORI number data
The document has been sent to the fiscal printer
Current fiscal print status:
The payment has been deleted
No fiscal system selected
Communication error with the print server. Try again shortly; if the error occurs again, contact the administrator
This document type is not supported
The document has been sent to KSeF and cannot be edited.
The KSeF file has been sent successfully.
A problem occurred while sending the KSeF file. Please try again.
The message limit for the free account has been reached or you are sending messages too frequently. Wait a few minutes and try again
Issuing documents has been blocked for this data set
A date earlier than today cannot be selected
The document is currently being sent to KSeF.
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Enter the buyer identifier (Tax ID/PESEL/Internal ID/...) or select the "No Tax ID" option
Enter the advance payment amount
An SMS with a verification code has been sent to you
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Save the Goods Issued Note

Payment history: i

Payment date Payment amount Payment method Notes
2026-10-22

Goods Issued Note online with afaktury.pl

A Goods Issued Note (WZ) is a warehouse document, not an accounting document. It is used to control goods released from a warehouse. It is issued separately, although it is often linked to an invoice. It states which goods were released to the customer and is usually issued by a warehouse worker.
You can create and print a Goods Issued Note using the online WZ application at afaktury.pl
The WZ application saves documents to the Goods Issued Note list, providing permanent access to saved and released notes. Every account user can view them, making warehouse and company management smooth and well organized.

When to issue a Goods Issued Note

A Goods Issued Note is issued when goods are handed to a customer. It confirms that the customer received the order and can be used to prepare an invoice. It is also useful for deliveries to a specified address, where it helps verify that delivered goods match the order. For the supplier, it confirms that the customer accepted the delivery without objections.

Data on a Goods Issued Note

The information entered on a Goods Issued Note is standard.
The document should have a WZ heading and a consecutive number.
You can include the number and date of an earlier order or quotation.
The sale or service date appears automatically and can be edited.
On the left, the seller details are completed if they were saved in Settings -> company details.

The most important details are:
- company name
- Company address
- Tax ID.

You can also include additional details such as a telephone number, email address and website.

On the right, enter the buyer details, i.e. the recipient of the goods.
- company name or first and last name
- Address
- For a company, its Tax ID.
- Contact details may also be included.

The table of released goods is an important part of a Goods Issued Note.
Enter every product released to the customer and specify its quantity.
Prices and VAT are optional, but the application requires at least PLN 1 to save the document. Prices can be hidden when generating the PDF, so the Goods Issued Note then shows only product and quantity information.
Below the table are payment-term, payment-method and delivery details. Select the required values after expanding them. If the required term is unavailable, go to Settings - payment terms and methods, where you can add your own parameters and place them on the Goods Issued Note.

How to convert a Goods Issued Note into an order, invoice or another document

An invoice is often created from a Goods Issued Note. The WZ application can quickly convert it into an invoice or another document.
Under each saved Goods Issued Note in the document list are icons for converting it into:
- VAT invoice
- Pro forma invoice
- Receipt
- Advance invoice
- ORD - an order
- IW - an internal issue

Clicking an icon opens the appropriate document. All data except the document number and dates is transferred automatically.
The new document number follows the numbering sequence, while its sale and issue dates are set to the date it is created.
Seller, buyer and product details are completed automatically, but can be edited and supplemented with bank accounts, prices or a payment term.

How to deduct stock using a Goods Issued Note

The WZ application includes basic warehouse functions. Every product can be saved in the internal database in two ways.
1. Open Products and click add product. Enter the required name, quantity and price. You can also choose whether the product is deducted from stock. After saving, it appears in the product list.
2. While issuing a document, enter the goods in the table and click the disk icon in the first column. The product is then saved to the product list.
Saved products can be inserted into the table using load product from database. To deduct a product from warehouse stock with a document such as a WZ, open Settings -> configuration and select which document reduces quantity by enabling Deduct quantity from stock.

Are prices mandatory on a Goods Issued Note?

Prices are optional and often undesirable on a Goods Issued Note. What matters is identifying the goods and their quantity.
However, the system cannot save the document without a price. A default price may be entered because prices are hidden when the WZ PDF is generated. Click create PDF, print or send email and select the following option in the window that opens: “hide prices on printout”. The WZ PDF will contain only product and quantity information.

You can also choose the following additional PDF options:
- signatures
- QR code
- payment term
- date in the payment term
- payment QR code
- document status
- GTU field
- sales procedure field
- quantity total
- amount in words
- net amount in currency and VAT amount in PLN
- P (receipt) field
- product status field (printout)
- delivery method
- amount in two currencies
- currencies
- bank accounts
- VAT payer information
- EU VAT payer information
- split payment
- payment
- payment history

The same window offers Goods Issued Note translations into various foreign languages.
These include:
English, German, Polish-English, Polish-German, Slovak, French, Dutch, Czech, Bulgarian, Italian, Spanish, Swedish, Lithuanian, Portuguese, Russian, Hindi, Belarusian, Ukrainian, Chinese, Croatian, Turkish, Latvian, Estonian, Norwegian, Greek, Afrikaans, Romanian, Slovenian, Japanese, Kazakh, Danish, Hungarian, Finnish and other bilingual versions.

Every document can be printed without limits using different options and translations.
Goods Issued Notes can likewise be emailed without limits to several recipients. A short message can also be included when sending.

Goods Issued Note PDF example

A Goods Issued Note is always delivered as a PDF and is also printed from that file. The application offers several PDF layouts to suit individual preferences. A document can include a logo, graphic signature or custom footer.
The document logo is saved in Settings -> company details. Upload a file such as a JPG there and save it.
The logo can appear on the right or left of the WZ PDF.
With the Prestige photo layout and a product image, the WZ PDF shows the goods being sold, clearly illustrating what the customer bought.
The document appearance is a kind of business card, so it is worth standing out by setting a background or border color.
All these options are available in Settings - document appearance.

Goods Issued Note - what does the PDF printout look like?

Goods Issued Note - PDF printout example
:
[D]
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
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