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Enter the Tax ID
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Complete the data - Enter the customer name
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Complete the data - Select a payment method
Complete the data - Select a delivery method
Complete the data - Select a currency
Complete the data - Enter the seller name
Complete the data - Enter the buyer name
Enter the issue date
Complete the data - Enter the place of issue
Enter the document number
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Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
Complete the data - Select the unit
The product has been added
according to NBP average exchange rate table no. [number] dated [date]
Exchange rate: [rate] [currEx]/[multi][curr]
Net price
Amount paid
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Enter the buyer identifier (Tax ID/PESEL/Internal ID/...) or select the "No Tax ID" option
Enter the advance payment amount
Creating an SMEO account
Company name:
Tax ID:
Phone:
E-mail address:
SMEO account verification
SMEO customer code:
Checking the customer
Tax ID:
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Save KP
KP document in the Afaktury.pl application
Cash Received, abbreviated as KP, is a receipt confirming that cash has been accepted when an invoice is paid in cash. A KP document must be recorded in the company accounts.
How to issue a KP document quickly
The invoicing application includes a KP template. After clicking Issue document, select KP. A form will open; complete and save it. Attach the original document to the invoice and give the copy to the payer. A KP can be printed or sent by email. Saved KP documents appear in the KP document list, where they can be edited, previewed, printed or used to generate a register. Because Afaktury.pl is an online KP document application, a Cash Received confirmation can be issued anytime and anywhere without significant restrictions. This lets you provide the customer with confirmation of a cash payment very quickly.
Details on a KP
The mandatory details on a KP are similar to those on other documents. The table is the main difference.
The KP template therefore contains: - the current document number, assigned automatically by the system - Dates — the current date is shown, but it can be edited - Seller details such as company name, address and tax identification number. Contact details may also be provided - Payer details: company name or first and last name, address and, optionally, tax identification number
The table is the key element of a KP. It specifies what the cash was collected for and the amount. Because the document is issued when cash is received and only for cash payments, there is no need to specify a payment method or deadline. If necessary, important transaction information can be entered or described in the “additional KP information” field.
How to create a KP automatically from an invoice
A KP document can be created from an issued and saved invoice with one click. In the document list, icons beneath the invoice number convert the invoice into another selected document, including a KP. Clicking the KP icon opens a document with all details completed. It receives the next KP number; the seller and buyer details match the invoice, and the table contains the product/service name and price. Simply save the document and give it to the customer as a PDF printout or send it electronically by email.
Register of issued KP documents
A KP register is simply a list of issued KP documents in Excel, PDF or CSV format. This list is useful for posting the documents to the accounts. To generate a register, open the document list and select Register. A selection window will open. Use the calendars to choose the date range for the register. If several companies are managed within one account, branches can be selected to choose the location/company for which the KP register is generated. You can also select the document status, payment status, categories and payment method. The KP register is available as a PDF, CSV or Excel file. After clicking Generate register, the list opens in the selected format. The register can be sent by email. Complete the email address field and click “Generate register”.
The application can adapt the register to your needs. Under “Manage column contents” you can select or clear the columns shown in the report. The available columns are: - No. - Document type - Document number - Document annotation - Tax identification number - Customer name - Address - Document status - Issue date - Sale/service date - Amount summary - Currency - Payment method - Payment deadline - Date of last payment - VAT breakdown - Exchange rate - VAT breakdown after conversion - Summary after conversion - Delivery method - Shipping details (email) - Additional notes field - Products - Customer number - Amount due - Net amount - VAT amount
Archiving and storing KP documents
KP documents, like all accounting documents, must be stored for the period specified by law.
The online KP application can save KP documents to the KP list. This provides: - confidence that no document will be lost - orderly documents, sorted by year and month and in ascending numerical order - quick document retrieval using the search function - automatic KP document numbering according to the configured numbering format - the ability to generate a duplicate KP - the ability to issue another KP from a saved one using Create similar
Cash receipt KP — PDF printout
Attention!
You are currently editing this document.
All changes made will apply only to this document.
To issue a new document with similar data, click "Issue similar"
Changing calculations to use the gross price changes how document amounts are calculated and may produce incorrect results if the invoice was created from the net price!
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance. Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
Option available with a Prestige account
This option is available only with a Prestige account.
To add this option to your account, go to Extend account validity and order a Prestige account, or call us at: 601 131 900.
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To use this feature, purchase a paid subscription: Standard, Prestige or Prestige + P.
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To print and send documents without limits, purchase a paid subscription: Standard, Prestige or Prestige + P.
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To save documents without limits, purchase a paid subscription: Standard, Prestige or Prestige + P.
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