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Afaktury.pl  >> Order

Order

Sales procedure designations
Selected sales procedures:
2026-10-22
2026-10-22
EORI
GUS Vies SMEO
The entity with the Tax ID is NOT registered as a VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as an active VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as a VAT-exempt payer (data from MF.gov.pl)
The entity with the Tax ID is NOT registered for EU VAT (data from VIES)
The entity with the Tax ID IS registered for EU VAT (data from VIES)
EORI
BL

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GUS

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GUS
The provided Tax ID is not an EU VAT number; the correct format is PL1234567890
The provided Tax ID was not found in the VIES database
Column settings

Discount
EAN
PKWiU
Invoice items
Deposit
0.000.000.000.00
Total weight kg
Margin type:
Total margin
VAT rate Net VAT Gross
Total 0.00 0.00 0.00
Net amount
VAT amount
Gross amount
i
i
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Set as recurring document


23 October 2026

The e-mail address is optional. Recurring invoices will be sent to the provided e-mail address after prior approval each time.

Invalid interval or period
The start date cannot be earlier than tomorrow
Invalid delivery address
The date of the first document cannot be earlier than tomorrow
Total due 0.00
In words:
Including deposit: 0.00
PET deposit: 0.00
Aluminium deposit: 0.00
Glass deposit: 0.00
thousand,thousand,thousand||million,million,million||billion,billion,billion
zero,one,two,three,four,five,six,seven,eight,nine||ten,eleven,twelve,thirteen,fourteen,fifteen,sixteen,seventeen,eighteen,nineteen||twenty,thirty,forty,fifty,sixty,seventy,eighty,ninety||one hundred,two hundred,three hundred,four hundred,five hundred,six hundred,seven hundred,eight hundred,nine hundred
You must choose a client in order to choose a branch
Enter the NIP
Invalid Tax ID
Enter the authorisation code
The entered code is invalid
Insufficient amount of the product
The client has been saved
Enter the client name
You must select a customer before adding a branch
Enter the branch name
The branch has been saved
The seller data has been saved
No customer has been created yet
The account is not on the white list.
Invalid data: incorrect Tax ID or account number
Query execution error.
Select the payment method
Select the shipping method
Select the currency
Enter the seller name
Enter the buyer name
Enter the issue date
Enter issue place
Enter the document number
The order has been added
The document does not exist
The order has been sent
Enter the e-mail address
Cannot add the product, it has already been added.
Add products to the document
The order has been saved
Complete the data - Enter the payment due date
The reminder has been sent
The payment demand has been sent
Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
Complete the data - Select the unit
The product has been added
according to NBP average exchange rate table no. [number] dated [date]
Exchange rate: [rate] [currEx]/[multi][curr]
Net price
Gross price
Convert to net
Convert to gross
Net price after rebate
Gross price after rebate
Data loaded and currency changed from [currOld] to [currNew]
You do not have permission to perform this action
The document has been archived and cannot be saved.
The GUS database access time was exceeded or the database is not responding
Limit exceeded. A free account allows only 3 documents per month and 1 document edit.
Limit exceeded. You can create PDFs for 10 documents per month (printing/sending)
Complete the data - Enter the product name
The document has already been paid
Pay the document by [payTime] using [payKind]
The payment cannot exceed the document amount. The amount has been corrected.
Error retrieving EORI number data
The document has been sent to the fiscal printer
Current fiscal print status:
The payment has been deleted
No fiscal system selected
Communication error with the print server. Try again shortly; if the error occurs again, contact the administrator
This document type is not supported
The document has been sent to KSeF and cannot be edited.
The KSeF file has been sent successfully.
A problem occurred while sending the KSeF file. Please try again.
The message limit for the free account has been reached or you are sending messages too frequently. Wait a few minutes and try again
Issuing documents has been blocked for this data set
A date earlier than today cannot be selected
The document is currently being sent to KSeF.
The document has been unarchived
The document has been archived
Enter the buyer identifier (Tax ID/PESEL/Internal ID/...) or select the "No Tax ID" option
Enter the advance payment amount
An SMS with a verification code has been sent to you
The account has been verified successfully
Customer verification successful
Customer verification unsuccessful
Enter the phone number
Enter the e-mail address
Accept the terms and conditions
Give the required consents
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Enter the Tax ID
Customer ID is missing
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Save order

Payment history: i

Payment date Payment amount Form of payment Notes
2026-10-22

Online orders in afaktury.pl

The afaktury.pl order creation program offers a very wide range of functions, including creating orders for customers and suppliers. Flexible headings let you adapt the printout to individual needs. Products or services can be entered manually or loaded from the internal database. An order can be printed from a PDF or sent directly by e-mail. Saving orders in a list gives access even to the oldest documents, so they can be reviewed, checked or used to create a similar document.
The online order program is always at hand and ready to use. It is especially useful for field work without access to office software, while a saved document is immediately visible in the office.

What orders are issued for

The two order variants available in afaktury.pl cover two situations. An order template can be used for a customer when accepting an order for fulfilment. The printout can list the goods or services ordered by the customer. Prices are optional, but may be included. Flexible headings allow Ordering party to be changed to Seller or Issuer, and Supplier to Buyer or Recipient.
The other use is placing an order with our supplier for goods we want to purchase.

How to issue an order

To issue an order, open Issue document and select Order.
A template opens with some data completed automatically: current issue dates, the document number and company details on the left.
Each order receives an individual number whose format can be configured under Settings - numbering.
The address headings are selectable. Ordering party may be:
- Seller
- Issuer
- Landlord
- Buyer

Supplier may be:
- Buyer
- Recipient
- Tenant
- Purchaser
- Seller

Details on the right can be entered manually (company name, address and VAT number) or loaded from the internal database, GUS or VIES.
The goods/services being bought or sold are entered in the table, as on an invoice. A name and quantity are required; they can be entered manually or loaded from saved products.
A price need not appear on every order, but at least PLN 1 must be entered while creating it. Prices can be hidden when generating the PDF.
The template also has space for additional notes describing the order specification.

How to convert an order into an invoice or another document

A saved order can be converted into another document with one click, including:
- FV - VAT invoice
- P - pro forma invoice
- R - bill
- WZ - goods issue note
- ZAL - advance invoice

Conversion buttons are located below the order number in the saved-order list.
After selecting one, the required document opens with the same information as the order, except for its number and date. The system assigns the current number and issue and sale dates.
A document created from an order can still be freely edited, including names, prices, payment method and due date.

How to load a product onto an order printout

Selecting select document -> order opens an order form for entering the required data.
The table in the middle is used to enter the ordered goods or services.
If a product is saved in the product database, click “Load product from database”. A window with saved products opens, allowing one or several products to be loaded by clicking their names.
This quickly completes the order table.
Although prices are not required on the finished order, they must be entered in the table.
Each product can also be entered manually and saved to the internal product database.

How to hide prices on an order

Prices must be entered in the template; otherwise the order cannot be saved or printed. They can, however, be hidden on the PDF printout.
After clicking “create PDF” or “send e-mail”, a window lets you choose what is shown on the PDF.
One option is “Show prices on the printout”. Clear it to omit prices.

You can also enable or disable:
- signatures
- QR code
- payment term
- payment due date
- payment QR code
- document status
- GTU field
- sales procedure field
- quantity summary
- amount in words
- net amount in currency and VAT in PLN
- P (receipt) field
- product status field (printout)
- delivery method
- amount in two currencies
- currencies
- bank accounts
- VAT payer status
- EU VAT payer status
- split payment
- payment amount
- payment history

Click “Create PDF” to obtain an order with the selected options. It can be printed and delivered on paper.

The same selection is available when e-mailing the order.

Different PDF order templates

The PDF order template can be adapted to your preferences or needs. Several layouts are available, differing in information placement and logo arrangement. You can add a company logo and graphic footer and select a colour that distinguishes the document.
PDF templates are selected under Settings -> document appearance. The Prestige template with images can additionally show product images on the order.

Example PDF order

Example PDF order printout
:
[D]
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
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