Free online invoicing software
Log in
Create an account
To renew your account, make a payment.
If you experience payment problems, contact us.
Afaktury.pl  >> Quotation

Commercial offer

Sales procedure designations
Selected sales procedures:
2026-10-22
2026-10-22
EORI
GUS Vies SMEO
The entity with the Tax ID is NOT registered as a VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as an active VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as a VAT-exempt payer (data from MF.gov.pl)
The entity with the Tax ID is NOT registered for EU VAT (data from VIES)
The entity with the Tax ID IS registered for EU VAT (data from VIES)
EORI
BL

expand

GUS

Show all detailsHide details

GUS
The provided Tax ID is not an EU VAT number; the correct format is PL1234567890
The provided Tax ID was not found in the VIES database
Column settings

JPK field
GTU type
Discount
EAN
PKWiU
Invoice items
Deposit
0.00 0.00 0.00 0.00
Total weight kg
Margin type:
Total margin
VAT rate Net VAT Gross
Total 0.00 0.00 0.00
Net amount
VAT amount
Gross amount
i
i
January|February|March|April|May|June|July|August|September|October|November|December Mon|Tue|Wed|Thu|Fri|Sat|Sun Remove date

Set as recurring document


23 October 2026

The e-mail address is optional. Recurring invoices will be sent to the provided e-mail address after prior approval each time.

Invalid interval or period
The start date cannot be earlier than tomorrow
Invalid delivery address
The date of the first document cannot be earlier than tomorrow
i

Set early-payment discount


2026-10-22
- gross early-payment discount amount:
2026-10-22
In how many days:
- gross early-payment discount amount:
Enter the early-payment discount
Enter the early-payment discount date
Total offer amount 0.00
In words:
Including deposit: 0.00
PET deposit: 0.00
Aluminium deposit: 0.00
Glass deposit: 0.00
thousand,thousand,thousand||million,million,million||billion,billion,billion
zero,one,two,three,four,five,six,seven,eight,nine||ten,eleven,twelve,thirteen,fourteen,fifteen,sixteen,seventeen,eighteen,nineteen||twenty,thirty,forty,fifty,sixty,seventy,eighty,ninety||one hundred,two hundred,three hundred,four hundred,five hundred,six hundred,seven hundred,eight hundred,nine hundred
You must choose a client in order to choose a branch
Enter the NIP
Invalid Tax ID
Enter the authorisation code
The entered code is invalid
Insufficient amount of the product
The client has been saved
Enter the client name
You must select a customer before adding a branch
Enter the branch name
The branch has been saved
The seller data has been saved
No customer has been created yet
The account is not on the white list.
Invalid data: incorrect Tax ID or account number
Query execution error.
Select the payment method
Select the shipping method
Select the currency
Enter the seller name
Enter the buyer name
Enter the issue date
Enter issue place
Enter the invoice number
The offer has been added
The document does not exist
The offer has been sent
Enter the e-mail address
Cannot add the product, it has already been added.
Add products to the invoice
The offer has been saved
Complete the data - Enter the payment due date
The reminder has been sent
The payment demand has been sent
Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
Complete the data - Select the unit
The product has been added
according to NBP average exchange rate table no. [number] dated [date]
Exchange rate: [rate] [currEx]/[multi][curr]
Net price
Gross price
Convert to net
Convert to gross
Net price after discount
Gross price after discount
Data loaded and currency changed from [currOld] to [currNew]
You do not have permission to perform this action
The document has been archived and cannot be saved.
The GUS database access time was exceeded or the database is not responding
Limit exceeded. A free account allows only 3 documents per month and 1 document edit.
Limit exceeded. You can create PDFs for 10 documents per month (printing/sending)
Complete the data - Enter the product name
The document has already been paid
Pay the document by [payTime] using [payKind]
The payment cannot exceed the document amount. The amount has been corrected.
Error retrieving EORI number data
The document has been sent to the fiscal printer
Current fiscal print status:
The payment has been deleted
No fiscal system selected
Communication error with the print server. Try again shortly; if the error occurs again, contact the administrator
This document type is not supported
The document has been sent to KSeF and cannot be edited.
The KSeF file has been sent successfully.
A problem occurred while sending the KSeF file. Please try again.
The message limit for the free account has been reached or you are sending messages too frequently. Wait a few minutes and try again
Issuing documents has been blocked for this data set
A date earlier than today cannot be selected
The document is currently being sent to KSeF.
The document has been unarchived
The document has been archived
Enter the buyer identifier (Tax ID/PESEL/Internal ID/...) or select the "No Tax ID" option
Enter the advance payment amount
An SMS with a verification code has been sent to you
The account has been verified successfully
Customer verification successful
Customer verification unsuccessful
Enter the phone number
Enter the e-mail address
Accept the terms and conditions
Give the required consents
Enter the verification code
Enter the Tax ID
Customer ID is missing
The account has not been verified



Save offer

Payment history: i

Payment date Payment amount Form of payment Notes
2026-10-22

Commercial offer

A commercial offer is a non-accounting, non-binding document presenting a customer with a proposal to sell goods or services. It specifies products, services, prices, deadlines and delivery terms so that the customer can compare offers. It may be prepared for a company or an individual without a tax identification number, and its validity date is important.

Who should receive a commercial offer and when

There are no strict rules. In practice, an offer is used before concluding a contract, most often for a customer looking for goods or services. It can present purchase details, delivery dates and service completion times.

Commercial offer PDF template

afaktury.pl provides several PDF templates in settings – document appearance. An offer can include product photos, any colour, a company logo or stamp, and additional sale or purchase details. It should be accurate, reliable and encourage the customer to complete the transaction.

What a commercial offer should contain

The key element is a precisely described product or service with its price, tax and completion time. Saved products can be loaded from the database together with their photos. The offer should contain seller and buyer details: names, addresses, tax numbers and, preferably, telephone numbers, email addresses and the seller’s website. Its validity, purchase and delivery terms and other important information can be entered in the additional information field.

Printing a commercial offer

An offer can be printed or sent by email after it has been saved. Printing options include document copies, prices, signatures, QR codes, payment dates and status, GTU and sales-procedure fields, quantity summaries, amounts in words, currency and VAT amounts, receipt and product-status fields, delivery method, bank accounts, VAT-payer information, split payment, payments and payment history. Clicking Create PDF creates the customer version. During email delivery, the PDF is sent as an attachment with a short message.

Commercial offers in English, German and other languages

Offers for foreign customers can be generated in the languages available in afaktury.pl, including English, German, Slovak, French, Dutch, Czech, Bulgarian, Italian, Spanish, Swedish, Lithuanian, Portuguese, Russian, Hindi, Belarusian, Ukrainian, Chinese, Croatian, Turkish, Latvian, Estonian, Norwegian, Greek, Afrikaans, Romanian, Slovenian, Japanese, Kazakh, Danish, Hungarian and Finnish, as well as bilingual variants. Select the required translation while generating or emailing the PDF.

How to convert an offer into an invoice or another document

A saved offer can be converted with one click into an invoice, pro forma invoice, advance invoice, bill, external issue, cash document, order or goods transfer protocol. All data is transferred automatically. The new document receives the appropriate numbering and current date, remains editable and is saved in the relevant document list.

Commercial offer – PDF printout

Commercial offer – PDF printout example
:
[D]
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
Hidden information has been saved
Please wait...
January|February|March|April|May|June|July|August|September|October|November|December
Mon|Tue|Wed|Thu|Fri|Sat|Sun
Remove date
SEND FEEDBACK
Internal service error, code E01. Please contact technical support.
The most common cause of this error is a lost internet connection. Refresh the current webpage.
If the problem persists, contact us.
The action was completed successfully.
You are not the owner of this item.
Invalid data: incorrect Tax ID or account number
You do not have permission to perform this action.
This field cannot be empty.
No results.
The verification code is incorrect
Internal service error, code E04. Please contact technical support.
The form could not be sent. Check that all required fields have been completed
3Ul+mSNQImTp0CT9q4DjcxPCHf0jt0BwWPzkvN3GP5ag2wVgII6D1ufaZg3g3P/v
The account is awaiting two-factor authentication confirmation