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Afaktury.pl  >> Corrective bill

Online bill correction

2026-10-22
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The entity with the Tax ID is NOT registered as a VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as an active VAT payer (data from MF.gov.pl)
The entity with the Tax ID IS registered as a VAT-exempt payer (data from MF.gov.pl)
The entity with the Tax ID is NOT registered for EU VAT (data from VIES)
The entity with the Tax ID IS registered for EU VAT (data from VIES)
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The provided Tax ID is not an EU VAT number; the correct format is PL1234567890
The provided Tax ID was not found in the VIES database

Before correction - Click the icon C on the left below to correct the selected item.
For a full return of goods, change the quantity to 0

Load product from database Load products from a document Update prices
Column settings
Discount
EAN
PKWiU
Invoice items
C
 		0.00 0.00
Add another row Remove selected items
Total weight kg
Margin type:
Total margin
VAT rate Net VAT Gross
Total 0.00 0.00 0.00
Net amount
VAT amount
Gross amount
i
Total weight kg Copy to information

Total amount due 0.00
Amount in words:
Including deposit: 0.00
PET deposit: 0.00
Aluminium deposit: 0.00
Glass deposit: 0.00
thousand,thousand,thousand||million,million,million||billion,billion,billion
zero,one,two,three,four,five,six,seven,eight,nine||ten,eleven,twelve,thirteen,fourteen,fifteen,sixteen,seventeen,eighteen,nineteen||twenty,thirty,forty,fifty,sixty,seventy,eighty,ninety||one hundred,two hundred,three hundred,four hundred,five hundred,six hundred,seven hundred,eight hundred,nine hundred
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Complete the data - Select a payment method
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Complete the data - Enter the seller name
Complete the data - Enter the buyer name
Enter the invoice issue date
Complete the data - Enter the place of issue
Complete the data - Enter the invoice number
The Corrective Bill has been added
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Complete the data - Enter the payment due date
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Complete the data - Enter the reason for correction
Complete the data - Enter the product name
Complete the data - Enter the product price
Complete the data - Select the VAT rate
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according to NBP average exchange rate table no. [number] dated [date]
Exchange rate: [rate] [currEx]/[multi][curr]
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Payment history: i

Payment date Payment amount Payment method Notes
2026-10-22
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Each item can only be corrected once.
Enter the number of the corrected invoice
Enter the issue date of the corrected invoice
Enter the invoice issue date
Increase in output tax
Decrease in output tax
Amount due
Amount to be refunded
Complete the data - Enter the payment due date

Correction to a bill

When issuing a bill, we can never be certain that it has been issued correctly or that changes will not be required. If this happens, the only solution is to issue a correction to the bill.
When should a correction to a bill be issued?
A corrective bill is issued when:

  • the seller's or purchaser's details are incorrect
  • the bill number or dates are incorrect
  • the payment deadline or payment method has been entered incorrectly
  • the quantity or price of the goods or services sold has changed
Remember that the correction must be provided to the contractor and entered in the accounting records.

How to issue a corrective bill

When issuing bills using the online billing software, creating a correction is straightforward. All bills are visible in the list of bills. This is also where the following functions and features are available:
- information about the document number and contractor
- printing and sending by email
- payment marking, reminder sending and status
- document operations, such as issuing a similar bill or creating a correction
Clicking the C icon in the document operations column opens the corrective bill form. All data from the bill will automatically be retrieved from the original document. The seller's and purchaser's details, the correction number, the number of the bill being corrected and all required dates will be displayed. The system will also retrieve the table entitled "Before correction", containing the product/service name, quantity and price.
Since a bill does not show VAT, net price or gross price, this information is also absent from the correction.


The following information must be included on a corrective bill:
- seller and purchaser details
- the correction document number and the number of the bill being corrected
- the correction dates and bill dates
- tables showing the values before and after correction
- the payment or refund deadline and method
An important part of the correction is a description of its reason.
Depending on the reason for issuing the correction, correct the data as follows.
If the reason is an incorrect bill number, bank account number, date, seller or purchaser details, payment deadline or payment method, delete the incorrect data and enter the correct data.
If the error is in the table, use the letter C to place the incorrect item in the "After correction" table and enter the correct values.
Remember that even if the error concerns something other than the product name or price, you must still create the "After correction" table by clicking C in every row of the "Before correction" table without making any changes.

Corrective bill PDF template

A corrective bill is just as important a document as a bill or invoice. It must be entered in the accounting records and provided to the contractor for the same purpose.
A corrective bill can be printed and signed. In the afaktury.pl invoicing software, it is printed by first creating a PDF. To do this, click Create PDF in the menu while creating a correction or click Print in the list of corrective bills.
A window containing the Create PDF button will open. Before clicking it, select the options that should appear in the PDF. The available options include:
- display signatures on the printout
- QR code and payment QR code
- payment deadline and the date in the payment deadline
- document status and product status field
- sales procedure and GTU fields
- quantity summary and amount in words
- display currency values
- display information about active VAT and EU VAT taxpayer status

You can also change the document language in the same selection window.
After selecting all the required options, click Create PDF. The actual corrective bill PDF will open and can be printed using the PDF menu.

How to send a corrective bill by email

The corrective bill software allows you to send the document by email immediately after saving it. This feature speeds up delivery of the correction to the customer and accounting department. With no sending limit, one document can be sent multiple times to different recipients. The sending process is very simple and quick.
Use the Send button in the document list or Send document in the correction editing menu. Regardless of where you start, a window will open with a field for the recipient's email address. After confirming with the Send button, the corrective bill will be delivered to the specified address.
Note the options that can be selected and included in the document being sent.
There are approximately 20 options, including displaying signature fields, a QR code and payment QR code, the payment deadline, the date in the payment deadline, a quantity summary, the amount in words and currency options.
The selection also applies to the document type. You can choose whether the corrective bill is sent in two copies, as an original, copy or duplicate.

Benefits of online invoicing software with correction functionality

Online software for creating corrections to bills, invoices and pro forma invoices simplifies the generation of documents that may otherwise seem difficult. With afaktury.pl, creating a correction to a bill is quick and convenient. Any document can be saved and converted into another type. For example, a correction to a saved bill can be created with a single click. Once saved, the document is stored in the corrections list, where it can be viewed, edited, printed, sent or included in the corrective bill register at any time. Since the software is online, it can be accessed from any device—a desktop computer, laptop or phone—by signing in to an individual account. The online invoice and bill software is responsive, so the size of the device does not matter. Every invoice, corrective bill or other document template is literally within reach.
In addition to easy access, the correction software offers extensive functionality: you can select your preferred PDF template, save your own details and contractor details, and store goods and services together with their prices and available quantities.
Document translation into foreign languages is a frequently requested feature.

How to easily translate a corrective bill

Document translation is a frequently requested feature. A corrective bill can be translated very easily, even without knowing the language. When generating a PDF for sending or printing, you can select a translation.
The translation can be in one or two languages.
On afaktury.pl, you can select one of the following:
Slovak, French, Dutch, Czech, Bulgarian, Italian, Spanish, Swedish, Lithuanian, Portuguese, Russian, Hindi, Belarusian, Ukrainian, Chinese, Croatian, Turkish, Latvian, Estonian, Norwegian, Greek, Afrikaans, Romanian, Slovenian, Japanese, Kazakh, Danish, Hungarian, Finnish, Lithuanian-English, Polish-Bulgarian, Polish-Spanish, Polish-Swedish, English-German, Polish-Portuguese, Bulgarian-Slovak, English-Romanian, Polish-Italian, Polish-Danish, Polish-Chinese and Polish-Czech.

What does a corrective bill PDF look like?

Corrective bill - PDF printout example
The columns in the table correspond to successive fields in the Standard Audit File for Tax according to the specification published on the website of the Ministry of Finance.
Field names and descriptions from the specification:
LpSprzedazy - Row number in the VAT sales register
NrKontrahenta - Number used to identify the customer for tax or value added tax purposes
NazwaKontrahenta - Customer's full name or company name, Adres Kontrahenta - Customer address
DowodSprzedazy - Sales document number
DataWystawienia - Sales document issue date
DataSprzedazy - Sale date, if specified and different from the sales document issue date. Otherwise - empty field
K_10 - Net amount - Supply of goods and provision of services within the country, exempt from tax
K_11 - Net amount - Supply of goods and provision of services outside the country
K_12 - Net amount - including provision of services referred to in Article 100(1)(4) of the Act
K_13 - Net amount - Supply of goods and provision of services within the country, taxed at 0%
K_14 - Net amount - including the supply of goods referred to in Article 129 of the Act
K_15 - Net amount - Supply of goods and provision of services within the country, taxed at 5%
K_16 - Output tax amount - Supply of goods and provision of services within the country, taxed at 5%
K_17 - Net amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_18 - Output tax amount - Supply of goods and provision of services within the country, taxed at 7% or 8%
K_19 - Net amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_20 - Output tax amount - Supply of goods and provision of services within the country, taxed at 22% or 23%
K_21 - Net amount - Intra-Community supply of goods
K_22 - Net amount - Export of goods
K_23 - Net amount - Intra-Community acquisition of goods
K_24 - Output tax amount - Intra-Community acquisition of goods
K_25 - Net amount - Import of goods settled in accordance with Article 33a of the Act
K_26 - Output tax amount - Import of goods settled in accordance with Article 33a of the Act
K_27 - Net amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_28 - Output tax amount - Import of services, excluding services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_29 - Net amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_30 - Output tax amount - Import of services purchased from value added tax taxpayers to which Article 28b of the Act applies
K_31 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the supplier)
K_32 - Net amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_33 - Output tax amount - Supply of goods for which the buyer is the taxpayer under Article 17(1)(5) of the Act (completed by the buyer)
K_34 - Net amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_35 - Output tax amount - Supply of goods and provision of services for which the buyer is the taxpayer under Article 17(1)(7) or (8) of the Act (completed by the buyer)
K_36 - Output tax amount on goods and services included in the physical inventory referred to in Article 14(5) of the Act
K_37 - Return of the deducted or refunded amount spent on purchasing cash registers, as referred to in Article 111(6) of the Act
K_38 - Output tax amount on the Intra-Community acquisition of means of transport, reported in field K_24, payable by the deadline referred to in Article 103(3), in conjunction with paragraph 4 of the Act
K_39 - Tax amount on the Intra-Community acquisition of motor fuels, payable by the deadlines referred to in Article 103(5a) and (5b) of the Act
Select the appropriate parameter for the item:
GTU_01 - alcoholic beverages
GTU_02 - fuels
GTU_03 - heating oils and lubricating oils
GTU_04 - tobacco products
GTU_05 - waste
GTU_06 - electronic devices and their parts and materials
GTU_07 - vehicles and automotive parts
GTU_08 - precious and base metals
GTU_09 - medicines and medical devices
GTU_10 - buildings, structures and land
GTU_11 - trading in greenhouse gas emission allowances
GTU_12 - intangible services, including marketing and advertising services
GTU_13 - transport and warehousing services
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